AI-use disclosure statement templates

Guidance from institutions and publishers varies, but most asks for some version of these elements. Use this list to check your statement.

• Tool: the name of each AI tool, and the version or date of use if you know it
• Purpose: the specific task you used it for (for example, formatting references, checking grammar, running an analysis)
• Extent: which parts of the work were affected, and how much
• Your role: how you reviewed, edited, accepted or rejected what the tool produced
• Responsibility: a statement that you are accountable for the final content
• If your policy asks for it: prompts, transcripts or outputs, attached as an appendix

Each template covers the elements above. Copy one, then edit it until every sentence is true of your work.

• If your policy provides its own wording or form, use that instead, and copy across any detail it asks for that the template lacks.
• Name the tools you actually used. If you used a general chatbot, give the product name and, if shown, the model or version and the date.
• Be precise about extent. "Checked grammar in the final draft" and "rewrote my paragraphs" are very different uses.
• Only say you checked something if you did. If the template claims more checking than you did, go back and do it, or change the sentence.
• Put the statement where your policy says. If it doesn't say, a short section headed "Use of AI tools" before the reference list, or on the cover sheet, is easy for a marker to find.
• For journal articles, follow the journal's instructions; AI use is commonly described in the methods or acknowledgements, and AI tools are not listed as authors.
• If your assignment does not allow AI use, these templates are not a way around that rule. Ask your instructor before using any tool.
• Keep dated drafts, notes and (if relevant) prompts, so you can show your process if asked.